OTA payouts
Record gross booking income, platform commission and net payouts correctly rather than treating one deposit as one line of income.
Specialist bookkeeping for serviced accommodation
Specialist books for specialist businesses.
Bookkeeping built around how serviced accommodation actually operates — from OTA payouts and direct bookings to management income, VAT and landlord-related transactions.
Rent-to-rentManagement modelsSpecialist SA focus
SA specialistBuilt for serviced accommodation
Operational insightHands-on sector experience
Clear recordsReady for your year-end accountant
Responsive supportUsually within 48 hours in the working week
Why specialist SA bookkeeping matters
Serviced accommodation isn’t standard buy-to-let.
Different booking channels, payment routes and operating models create bookkeeping issues that generic transaction coding can miss.
Direct bookings & VAT
Follow the actual payment route and apply appropriate coding where direct-booking income, deposits and VAT are involved.
Management models
Handle management-fee income, client money and landlord-related transactions with the structure of the business in mind.
Unexplained items
Identify missing information, unreconciled balances and unusual transactions so issues are resolved rather than carried forward.
Ongoing support
Bookkeeping built around your business.
Every SA business has a different mix of properties, channels, payment routes and reporting needs. Core bookkeeping is quoted around the actual workload.
Core service
Core Bookkeeping
Scope tailored to your workload and business structure.
- Transaction coding and bank or credit-card reconciliation
- Airbnb, Booking.com and other OTA reconciliation
- Gross booking income, OTA commission and net-payout recording
- Direct-booking reconciliation and VAT coding
- Management-fee invoice matching
- Client and operating account reconciliation where relevant
- Regular query lists and organised records for year end
Add-on
Quarterly VAT
£49 / month
Preparation and submission of quarterly VAT returns where StayLedger maintains the underlying bookkeeping.
Add-on
Payroll
Tailored quote
Quoted around the current setup, number of employees and level of complexity.
Optional insight
Financial Summary & Commentary
£50 / month
A practical monthly management summary with key financial information and plain-English commentary.
Accounting software
Comfortable working across the systems SA businesses use.
StayLedger works with Xero, QuickBooks and Sage, adapting the bookkeeping process to the client’s existing accounting setup where appropriate.
Cloud accounting
Xero
Reconciliations, transaction coding, reporting and serviced-accommodation bookkeeping workflows within Xero.
Cloud accounting
QuickBooks
Structured bookkeeping and reconciliations for SA operators already using QuickBooks.
Accounting software
Sage
Support for businesses whose bookkeeping and reporting processes are maintained in Sage.
A simple place to start
Not sure whether your bookkeeping is right?
The SA Bookkeeping Health Check is a one-off review of your current setup and how transactions have been handled to date.
- Coding and reconciliations
- OTA income and commission
- VAT coding
- Management income and landlord-related transactions
- Unusual balances and potential issues
You receive a written findings report. Corrections and historic bookkeeping are not included in the review.
One-off & corrective support
Historic Review & Corrections
For incomplete, incorrectly coded or unreconciled historic records — including reconstructing OTA payouts, separating gross income and commission, correcting coding and investigating unreconciled items.
From£40/ hour
Where the extent of the work is unclear, records are reviewed first and an estimate or agreed spending limit is provided before substantial work begins.
Learn more →Why StayLedger
Operational understanding. Professional bookkeeping.
StayLedger combines professional bookkeeping knowledge with three years of hands-on serviced accommodation operational experience across rent-to-rent and management portfolios.
Specialist SA focus
Bookkeeping support built around serviced accommodation workflows, with clear scope, processes and client communication.
Responsive support
Client queries are usually responded to within 48 hours during the working week.
FAQs
Questions SA operators often ask.
A few quick answers before you get in touch.
Do you work with rent-to-rent businesses?
Yes. StayLedger’s service is designed for serviced accommodation businesses, including rent-to-rent and management models.
Can you reconcile Airbnb and Booking.com payouts?
Yes. Core bookkeeping can include Airbnb, Booking.com and other OTA reconciliation, including the correct recording of gross income, commission and net payouts.
Do you submit VAT returns?
Quarterly VAT return preparation and submission is available where StayLedger maintains the underlying bookkeeping. Historic VAT corrections and specialist VAT advisory work sit outside the standard service.
Can you fix historic bookkeeping?
Yes. Historic Review & Corrections is available for incomplete, incorrectly coded or unreconciled records, normally charged at £40 per hour.
Do I need to change my accountant?
Not necessarily. StayLedger can maintain clean, organised bookkeeping records ready for your year-end accountant.
Ready to talk?
Tell us how your SA business operates.
A tailored quote starts with understanding your properties, booking channels, payment routes and current records.